Vernon Township School District Donation Procedures
All donations must be approved before they may be accepted by the schools or the Board of Education. See Board of Education Policy # 7230 and Regulation # 7230
What is a donation?
Any gift to the Board of Education, individual schools or school activities is considered a donation. Gifts
include cash, supplies, furniture, assembly programs, services, etc. Donors include SCAs, corporations,
parents and other individuals. Gifts may be unrestricted – cash used for any purpose or property/items
that the district may use or sell at its discretion – or restricted by the donor to be used for a specific
purpose.
How is a restricted donation approved?
Step 1. – The donor must complete the Vernon Township School District Donor Agreement and forward
the form with any pertinent documents to the school principal.
Step 2. – If the principal approves of the donation, the Donor Agreement Form and documents should
be forwarded to the Superintendent’s office.
Step 3. – Gifts less than $1,000 –
1. If gift is to a school or school activity, the Superintendent will
approve or deny acceptance of the gift and return the signed Donor
Agreement to the school principal.
2. The school principal will forward the approved (or denied)
agreement to the donor with a thank you acknowledgement.
3. The school principal will make the appropriate arrangements for
acceptance of the gift, if approval is granted.
– Gifts of $1,000 or more –
1. If the Superintendent recommends acceptance of the gift, a
resolution to accept the donation will be on the Agenda for the next
regular Board Meeting.
2. After the Board Meeting, if the gift is to a school or school activity,
the Superintendent will sign and return the approved or denied
Donor Agreement to the school principal.
3. The school principal will forward the approved (or denied)
agreement to the donor with a thank you acknowledgement.
4. The school principal will make the appropriate arrangements for
acceptance of the gift.
Gifts benefiting more than 1 school
Examples: Assembly program to be presented in all elementary schools donated by SCAs of the
schools
One Donor Agreement Form should be completed listing all the donors and signed by each school principal.
Cash donation for Spanish language supplies in all schools
Donor Agreement Form should be approved by the Curriculum Director instead of the school principal.
Panel truck for Buildings & Grounds
Donor Agreement Form should be approved by Director of Facilities.
Unrestricted cash gift to the District
Donor Agreement Form should be approved by the Business Administrator.
School Business Administrator/Board Secretary: Patricia Ratcliffe-Lee
pratcliffe-lee@vtsd.com
973-764-4159
Assistant to the Board Secretary: Jennifer Smith
jensmith@vtsd.com
973-764-4186
Assistant to the Business Administrator: Pamela Kachur
pkachur@vtsd.com
973-764-4189
Accounts Payable Specialist: Debbie Ciani
dciani@vtsd.com
973-764-4253
Payroll Specialist: Susan Waleck
swaleck@vtsd.com
973-764-4235
Employee Benefits Specialist: Karen Dowd
kdowd@vtsd.com
973-764-4241
For accounting and budget questions, please call Pam Kachur