1. Responsibilities of the School District – N.J.A.C. 6A:26-2.1

 

  1. The school district shall amend its Long Range Facilities Plan (LRFP) at least once every five years following the approval of the 2005 LRFP on software made available by the New Jersey Department of Education (NJDOE) and in accordance with the instructions for completing the software.

 

  1. The LRFP shall detail the school district’s school facilities, other facilities, temporary facilities, and the school district’s plan for meeting school facilities needs during the ensuing five years.

 

  1. Completion of Long Range Facilities Plans – N.J.A.C. 6A:26-2.2

 

  1. Each LRFP shall include:

 

  1. Enrollment projections for the school district for the five years covered by the plan in accordance with the requirements of N.J.A.C. 6A:26-2.2(a)1;

 

  1. The functional capacity of every school facility in the school district in accordance with N.J.A.C. 6A:26-2.2(a)2;

 

  1. An inventory of every school facility, other facility, and temporary facility in the school district in accordance with N.J.A.C. 6A:26-2.2(a)3;

 

  1. An inventory of all school district-owned land in accordance with N.J.A.C. 6A:26-2.2(a)4;

 

  1. A listing of the approximate size and nature of any new sites that may be needed for school facilities projects set forth in the LRFP in accordance with N.J.A.C. 6A:26-2.2(a)5;

 

  1. An inventory of all building systems within each facility in accordance with N.J.A.C. 6A:26-2.2(a)6;

 

  1. A determination of the life expectancy of all building systems;

 

  1. A determination of any building system deficiencies in each school facility and the required remediation;

 

  1. The school district’s proposed school facilities projects, other capital projects, and preliminary scopes of work in accordance with N.J.A.C. 6A:26-2.2(a)9 and N.J.S.A. 18A:7G-5(m);

 

  1. The school district’s proposed programmatic models for school facility types and capacities the school district intends to operate in the ensuing five years;

 

  1. A comparison of the school district’s proposed programmatic models with the facilities efficiency standards and identification of all types of spaces, sizes of spaces, and number of spaces inconsistent with those standards in accordance with N.J.A.C. 6A:26-2.2(a)11;

 

  1. A comparison of the school district’s programmatic models with the existing inventory and how the school district proposes to convert the existing inventory to programmatic models;

 

  1. The school district’s proposed plans for new construction and renovation of other facilities in the five years ensuing in accordance with N.J.A.C. 6A:26-2.2(a)13;

 

  1. For each school facility set forth in the LRFP for which the school district is seeking approval of additional space or waiver of a facility efficiency standard to be approved as part of the LRFP, the school district shall submit documentation supporting the request in accordance with N.J.A.C. 6A:26-2.3(c);

 

  1. For each school facility to be replaced, a preliminary comparison of the cost of replacement of the school facility verses the cost to rehabilitate the school facility;

 

  1. Preliminary data to support each proposed new school facility or addition, renovation to an existing school facility, and the removal from the school district’s inventory of school facilities for each school facility to be sold, converted to non-school facility use, or razed;

 

  1. A preliminary estimate of the cost of every school facilities project set forth in the LRFP; and

 

  1. The Board resolution approving submission of the LRFP.

 

  1. Each LRFP shall include a determination by the school district of the number of unhoused students for the ensuring five-ear period calculated in accordance with N.J.A.C. 6A:26-2.2(b)1.

 

 

  1. Approved area for unhoused students shall be determined according to the formula as outlined in N.J.A.C. 6A:26-2.2(c).

 

  1. Superintendents in Early Childhood Program Aid (ECPA) districts are strongly encouraged to meet and collaborate with community childhood education providers to meet the needs of unhoused students in the LRFP in accordance with N.J.A.C. 6A:26-2.2(d).

 

  1. The school district shall incorporate the facilities efficiency standards in the LRFP and seek any necessary waiver or special Commissioner approval in accordance with N.J.A.C. 6A:26-2.2(e)1 and 2.

 

  1. LRFP Submission Procedure – N.J.A.C. 6A:26-2.1

 

  1. Except as provided in N.J.A.C. 6A:26-3.14, no school facilities project shall be considered or approved unless the school district’s LRFP has been submitted to the NJDOE and approved by the Commissioner.

 

  1. The school district shall submit its LRFP to the planning board”(s) of the municipality(ies) in which the school district is situated, no later than the date the school district submits the LRFP to the Commissioner. No LRFP shall be considered complete until comments have been received from the planning board(s) or until forty-five days have passed from the planning boards’ receipt of the LRFP in accordance with N.J.A.C. 6A:26-2.1(c).

 

  1. In accordance with the provisions of N.J.A.C. 6A:26-2.1(d), a school district sending students to another school district pursuant to N.J.S.A. 18A:38-8 et seq. shall expeditiously provide all information necessary for the receiving school district to complete its LRFP, including but not limited to, demographic information necessary to prepare enrollment projections. Both sending and receiving school districts must submit a LRFP.  If a send-receive relationship is terminated pursuant to N.J.S.A. 18A:38-21, both the sending and receiving school districts shall promptly submit an amended LRFP.

 

  1. An amended LRFP must be submitted to the NJDOE, in accordance with the provisions of N.J.A.C. 6A:26-2.1(e), if one or more school districts withdraw from a regional school district or a regional school district dissolves.

 

  1. At any time, a school district may submit an amendment to an approved LRFP for review and approval by the Commissioner.

 

  1. A school district’s approved LRFP shall remain in effect until an amended LRFP is approved.

 

 

  1. Review and Approval of Long-Range Facilities Plan – N.J.A.C. 6A:26-2.3

 

  1. Within ninety days of receipt of a LRFP from a school district that has not previously submitted a LRFP, the Division of Administration and Finance (Division) shall determine where the plan is fully and accurately complete and whether all information necessary to review the plan has been filed by the school district.

 

  1. When a LRFP is determined to be complete, the Division shall notify the school district in writing that the plan is deemed complete.

 

  1. When a LRFP is determined to be incomplete, the Division shall notify the school district in writing and require the submission of additional information as detailed in the notification. Only after the Division determines all requested information has been submitted and the information is accurate shall it determine a plan to be complete.

 

  1. Within sixty days of the date of notification that the plan is complete, the Commissioner shall notify the school district of the final determination of the LRFP. A final determination shall set forth information as outlined in N.J.A.C. 6A:26-2.3(b).

 

  1. A school district shall amend its approved LRFP whenever it seeks to undertake a capital project that is inconsistent with the approved LRFP in effect. The amendment request shall be accompanied by a Board of Education resolution approving the submission of the LRFP amendment and shall be in accordance with the requirements of N.J.A.C. 6A:26-2.3(c)1 through 4.

 

  1. The Commissioner may extend the deadline for reviewing each LRFP if at any time the number of LRFPs pending before the Commissioner for review exceeds twenty percent of the total number of operating school districts in the State pursuant to N.J.A.C. 6A:26-2.3(d).

 

  1. A school district that has an approved LRFP may begin undertaking feasibility studies for new construction identified in accordance with N.J.A.C. 6A:26-2.3(b)6. For school districts required to use the New Jersey Schools Development Authority (Development Authority), the activities also shall be undertaken under the auspices of the Development Authority and in accordance with N.J.S.A. 18A:7G-5 and N.J.A.C. 6A:26-2 et seq.
  2. Revised:  November 2017