A. Eligibility for Sick Leave

1. Each person steadily employed by this district will be paid in full, to the limit of his/her entitlement, for days on which the employee is absent from work because of:

a. Personal disability due to the employee’s illness or injury,

b. The employee’s exclusion from school by the school district’s medical authorities on account of a contagious disease, or

c. The employee’s having been quarantined for a contagious disease in his/her immediate household.

2. Whatever the claims of disability, no day of absence shall be considered to be a sick leave day on which the employee:

a. Has engaged in or prepared for gainful employment with an employer other than the Board,

b. Has participated in a concerted work stoppage, or

c. Has engaged in any activity, vocational or avocational, that clearly refutes the employee’s claim of disability or quarantine.

B. Call in Procedures

1. An employee who anticipates a day of disability should make every reasonable effort to so notify the Building Principal no later than the day before the absence, to allow sufficient time for the securing or substitute services.

2. Notice of the disability should include a reasonable estimate of the duration of the disability.

3. An employee who becomes aware of his/her disability on the morning of the absence must call the substitute caller the evening prior to the absence or no later than two hours prior to the opening of school.

4. An employee who becomes disabled during the school day must so inform the Principal as promptly as possible and request permission to leave the school premises.

5. In all instances, the employee himself/herself should call the Principal to report sick leave. An agent may be appointed to call in sick leave only when the employee is so incapacitated as to make a personal call inadvisable or impossible.

C. Sick Leave Charges

1. A sick leave absence commences when the absence is called in pursuant to, B. An employee who leaves school early because of a disability will not be charged with a sick leave day provided the absence commences less than one hour prior to the close of the required school day.

2. A sick leave day once commenced may be reinstated as a working day only with the approval of the Superintendent or designee.

3. Ann employee absent on sick leave on a day when the school is closed early for emergency reasons will be charged with a full sick leave day.

4. An employee scheduled for a sick leave absence on a day on which the schools do not open because of an emergency (such as a snow day) will not be charged with a sick leave day.

D. Verification of Sick Leave

1. An employee absent for reasons of disability more than five consecutive working days or more than four cumulative working days in any one month shall submit the signed statement of his/her physician indicating:

a. The reason for the employee’s absence, as personally known to the physician; and

b. If the employee is not immediately returning to work, the anticipated duration of the employee’s disability.

2. The Board may, at its discretion, require the employee to submit to examination by the school medical inspector or a physician designated by the school medical inspector.
3. If the results of the examination conducted pursuant to D2 are inconsistent with the statement of the employee’s physician, the two examining physicians shall agree in good faith on a third physician, who shall examine the employee and whose medical opinion shall be conclusive and binding as to the employee’s disability on days claimed for sick leave.

E. Readmission After Disability

1. An employee who wished to return to work after sick leave of more than five consecutive working days shall submit the signed statement of his/her physician indicating the employee’s fitness to perform his/her duties.

2. The Board may, at its discretion, require the employee to submit to examination by the school medical inspector or a physician designated by the school medical inspector.

3. If the results of the examination conducted pursuant to E2 are inconsistent with the statement of the employee’s physician, the two examining physicians shall agree in good faith on a third physician, who shall examine the employee and whose medical opinion shall be conclusive and binding as to the employee’s fitness to return to service.

F. Exhaustion of Sick Leave

1. The Superintendent or designee will monitor each employee’s sick leave bank and charge the employee’s bank of accumulated sick leave with sick leave days in accordance with Policy No. 3432 and this regulation.

2. When it is apparent that an employee on extended sick leave will utilize the last sick leave day to which he/she is entitled within three working days, the Superintendent or designee will so inform the employee by written notice. The notice will include a statement of the employee’s right to request the Board for an extension of sick leave.

G. Records

1. The personnel file of each person employed by this district will include an accurate record of the employee’s attendance in accordance with Policy No. 3212.

2. Each employee’s attendance record will record the reason for any absence.

3. The attendance record will include the number of accumulated unused sick leave days in the employee’s sick leave bank.

Issued: April 2005
Revised: August 2014